Chief of Staff - CEO Office

Reporting to: Chief Strategy Officer

Supporting the: CEO

Location: UAE or KSA

Who we are - AstroLabs, the Gulf’s leading Business Expansion Platform

At AstroLabs, we specialize in facilitating high-growth companies' entry into the Saudi and UAE markets. We offer comprehensive growth services including business setup, co-working spaces, and recruitment, alongside programs developed with government and leading private sector partners to strengthen key regional sectors.

As the market leader (we’ve recently celebrated expanding 850+ companies to the UAE and 600+ companies to KSA), , we are on a journey of digitizing this industry - and we’d like you to be a part of making this happen by joining our team in Saudi Arabia! Our vibrant Riyadh office serves as the heart of our organization, hosting over half of our workforce.

Our culture is Ambitious, Supportive, Outcome-oriented and Driven by curiosity.

Who you are

We're seeking a strategic Chief of Staff  to play a crucial role in supporting the CEO and the CSO by driving company strategy and ensuring effective execution. You will develop financial models to evaluate and support corporate initiatives, acting as the CSO/ CEO right hand in aligning business objectives with actionable plans. From day one, this person will have an immediate impact on our productivity by leading our strategic initiatives, project management, and working closely with the CSO / CEO. The ideal candidate will have proven success in a business management role, with a special focus on executive-level advising, always executing in founder-mode and good stakeholder management.

Learning and growth is at the core of our culture so this role will include training teams and mentoring/developing individual team members.

Objectives

• Oversee strategic and growth business initiatives, from development through successful execution, under the guidance of senior leadership and business unit heads

• Improve current processes and optimize organizational procedures for efficiency and productivity

Responsibilities - In this role, you will

• Plan and manage high-impact initiatives, ensuring alignment with company objectives and timely delivery

• Assess the viability of products and services, benchmarking our offering, analyzing product-market fit, developing financial models, and aligning teams working on go to market strategies

• Own projects end-to-end, coordinating cross-functional teams, resources and stakeholders, to deliver them successfully

• Conduct thorough risk and cost analyses to support informed decision-making and project planning

• Manage budgets, forecasts, and financial reports to ensure projects are cost-effective and aligned with financial goals

• Provide strategic insights and recommendations to the leadership team

• Prepare and present detailed reports on project progress, financial performance, and risk management to the leadership team

• Support with performance management by developing, monitoring and reporting on key metrics

• Identify process improvements to enhance operational efficiency and enable scalability

• Manage key external stakeholders, preparing materials and undertaking key meetings

• Analyze data and prepare reports and presentations for internal stakeholders on performance, challenges and opportunities, and advising on strategy

• Support with issue resolution and crisis management for streamlined operations

• Ensure clear, cohesive and effective communication across all levels of the organization

Your Technical Skills:

• Your verbal and written communication skills are top notch

• You are solution oriented - adaptable, open minded, creative and curious

• You have excellent project management skills, you are detail oriented and a proactive problem solver

• You work effectively with senior executives and with cross-functional teams

• You have strong command of financial modeling, risk analysis, and cost management

• You analyze data and produce insightful reports

• You are able to solve complex problems

• You are able to strategically align immediate outcomes with long term goals

• You hold yourself accountable to achieving desired outcomes

Your Key Qualifications

• You have at least 8 years of experience managing complex projects

• You’re based in UAE or willing to relocate

• You are well-versed in leveraging technology to optimize project efficiency and reporting

• You hold a Bachelor’s degree in Business Administration, Finance, Management, or a related field.

• PMP and CFA certification is a plus